Covid Safe Policy

What you need to attend an Event run by Private Luxury Events (Events include: Private Luxury, Amour and TFest)

Please note: this policy may be subject to change based on local or international health guidance.

1. Pre-event

For the safety and wellbeing of all our attendees, partners, and staff, we require anyone attending our events to:

  1. Be fully vaccinated (last jab within past 270 days) or
  2. Be recovered from Covid (in the past 180 days) or
  3. Provide proof of a negative test (PCR tests must be taken within the 48 hours before attending the event. Antigen tests must be taken within the 24 hours before attending the event). The test results can be sent to

Please note that in addition to the above rules, we will follow the regulations at event destinations if required.

This policy is in place until further notice and is subject to review if there are changes in the Covid travel regulations and safety.


Entry Requirements

Please check and comply with any entry requirements pertaining to your country of departure.

  • Turkey: Find details and the latest information on travelling to Turkey here.  
  • The Bahamas: Find details and the latest information on travelling to The Bahamas here.
  • Dubai: Find details and the latest information on travelling to Dubai here
  • Portugal: Find details and the latest information on travelling to Portugal here.


Please note that it is your responsibility to stay up to date with a destination’s entry requirements, as many policies now state an individual must be double vaccinated and have the booster in order to be considered fully vaccinated.


Covid-19 Symptoms

If you are experiencing or exhibiting any COVID-19 related symptoms or have tested positive for COVID-19 before departure, please do not travel. Affected attendees will be given the opportunity to attend their meetings virtually. However, social and networking activities will not be accessible virtually.

Covid-Safe Event Policy

By agreeing to attend the event, you are automatically agreeing to our Covid-safe event policy. Please confirm that you have read it here.


Hosted Buyer Cancellation

For hosted buyers, normal cancellation fees for reasons other than a positive Covid-19 test or any unforeseen last-minute travel restrictions will apply.

2. At-event:

Our Guidelines

Private Luxury Events (operating as Big Worldwide Ltd) has put recommended preventative measures in place to reduce the spread of COVID-19. However, under no circumstances are we able to guarantee that you will not become infected with the virus while attending one of our events. Adherence to the PLE event policy and guidelines will be continuously monitored and enforced by company personnel.


Participants at all our events will be asked to wear face coverings in line with local government and health authority advice. For example, on coach transfers, in queues, and when moving around the meeting room. We still encourage everyone to wear masks during meetings; however, if you prefer to remove your mask, we kindly ask for this to be mutually agreed upon and that you be considerate of other attendees.

Covid-19 Symptoms

If during the event, you experience or exhibit any COVID-19 related symptoms outlined by the WHO such as a fever, dry cough, or shortness of breath, you should let us know and self-isolate until you get tested.

Our Commitment

We will continue to monitor the latest guidance and regulations throughout the COVID-19 pandemic. We are collaborating with local government agencies and venues to implement best practices aimed at managing the spread of COVID-19.

 As a company, we are committing to the following:

Testing for all

All attendees, including local partners, will require a negative Covid-19 test (at their own expense) to access the event, unless exempt by the rules above. PLE will organise a return Covid-19 test onsite for buyers (if required). Exhibitors will also be able to book a return Covid-19 test onsite, at their own expense.

Hygiene & Cleanliness 

At all our events, attendees can expect to find sanitising facilities throughout the event meeting points. We’ll also be working closely with our event partners to make sure effective hygiene and cleanliness are maintained, with an enhanced focus on high-touch areas, such as door handles, elevators, restrooms, and food & beverage stations.

Social Distancing

We know a good handshake can speak 1,000 words but for now, we’re respectfully asking our attendees to avoid shaking hands at our events – good substitutes include elbow bumps!

Detect and Protect

Every PLE event will offer proper medical support, along with a designated quarantine area, if required by local authorities.

Should the need arise, our team will collaborate with local health authorities to trace and contact all event attendees. Quick communication is key, so we’ll encourage all attendees to provide their most current contact details and use the latest versions of any communication apps.

© 2022 Private Luxury Events is part of Worldwide Events and RendezVerse

Looking to speak to someone? Reach us on 0207 380 8584